隐私声明
Privacy Notice
1. 关于我们
About Us
Being Commons Ltd 是负责保管您个人信息的机构（在法律上称为「数据控制者」）。以下是我们的基本信息：
Being Commons Ltd is the organisation responsible for looking after your personal information (known in law as the 'data controller'). Our details are as follows:
公司编号 (Company number)：16140271
注册地址 (Registered office)：71-75 Shelton Street, Covent Garden, London WC2H 9JQ
联系邮箱 (Contact email)：commons@beinghome.uk
2. 我们会收集哪些信息
What Information We Collect
根据您参与的活动或项目，我们可能会收集以下几类信息。我们只会收集真正需要的内容。
Depending on the activities or programmes you take part in, we may collect some of the following. We only collect what we genuinely need.
| 信息类别Category | 具体内容Details |
|---|---|
| 基本身份信息 Identity |
您的姓名、国籍、出生日期，以及在项目需要时提供的证件信息 Name, nationality, date of birth, and identity documents where required by the programme |
| 联系方式 Contact Details |
邮箱、电话、通讯地址、即时通讯账号 Email, telephone, postal address, messaging accounts |
| 付款相关 Payment Information |
银行转账记录和支付记录（我们不会直接保存您的银行卡号） Bank transfer and payment records (we do not store your card numbers directly) |
| 参与记录 Participation Records |
活动报名、出席情况、项目反馈和问卷回答 Event registrations, attendance, programme feedback, and survey responses |
| 饮食与健康 Dietary & Health |
饮食偏好、过敏信息等，仅在安排餐饮时收集 Dietary preferences and allergy information, collected only for catering purposes |
| 沟通记录 Communications |
您与我们之间的邮件和消息往来 Emails and messages exchanged between you and us |
| 影像资料 Images |
活动中拍摄的照片或视频（如适用） Photographs or videos taken during events, where applicable |
3. 我们为什么需要这些信息
Why We Need This Information
英国法律（UK GDPR）要求我们在收集个人信息时，必须有明确的法律依据。以下是我们处理您信息时所依据的几种情形：
UK law (UK GDPR) requires us to have a clear legal basis whenever we collect personal information. The bases we rely on are:
3.1 为了履行与您之间的协议（例如安排您参与的项目、处理付款等）。法律上称为「合同履行」。
To carry out our agreement with you (e.g. arranging the programme you have joined, processing payments). This is known in law as 'contractual necessity'.
3.2 为了遵守法律规定（例如税务申报、反洗钱要求）。法律上称为「法律义务」。
To comply with legal requirements (e.g. tax reporting, anti-money laundering regulations). This is known as 'legal obligation'.
3.3 为了合理地改进我们的服务和日常管理，前提是不损害您的任何权利。法律上称为「合法利益」。
To reasonably improve our services and carry out day-to-day administration, provided this does not override your rights. This is known as 'legitimate interests'.
3.4 在某些情况下，我们会在征得您同意后才处理信息。您可以随时撤回同意，撤回不会影响之前处理的合法性。
In some cases, we process information only with your consent. You may withdraw consent at any time; withdrawal does not affect the lawfulness of any processing carried out beforehand.
4. 我们如何使用这些信息
How We Use Your Information
我们将您的信息用于以下方面：
We use your information for the following purposes:
• 管理和运营我们的项目和活动
• 处理报名、付款和退款
• 就活动安排、变更或取消与您沟通
• 安排餐饮（包括照顾饮食限制和过敏需求）
• 遵守税务、财务报告等法律义务
• 改进和评估我们的服务质量
• 在获得您同意后，将活动照片或视频用于宣传
• Administering and running our programmes and events
• Processing registrations, payments, and refunds
• Communicating with you about event arrangements, changes, or cancellations
• Meeting catering needs (including dietary restrictions and allergies)
• Complying with tax, financial reporting, and other legal obligations
• Improving and evaluating the quality of our services
• Using event photographs or videos for promotion, where you have given consent
5. 我们使用的外部服务
Third-Party Service Providers
为了运营我们的业务，我们会借助一些外部服务来处理信息。这些服务提供商受合同约束，只能按照我们的要求来处理您的数据，并必须采取适当的安全保护措施。
To run our operations, we use a number of external services that may process your information on our behalf. These providers are contractually bound to act only on our instructions and to maintain appropriate security measures.
我们使用的外部服务涵盖以下类别：
The categories of service providers we use include:
| 服务类别Category | 用途说明Purpose |
|---|---|
| 云端协作与记录管理 Cloud collaboration & record-keeping |
参与者记录管理、活动策划、项目管理 Managing participant records, event planning, project management |
| 会计与财务服务 Accounting & finance |
开具发票、财务报告、税务合规 Invoicing, financial reporting, tax compliance |
| 支付处理服务 Payment processing |
处理银行卡支付（我们不直接保存卡号） Processing card payments (we do not store card numbers directly) |
| 电子邮件与日程管理 Email & calendar |
邮件通讯、日程安排、文件存储 Email correspondence, scheduling, document storage |
| 问卷与表单服务 Surveys & forms |
项目申请、意见反馈、问卷调查 Programme applications, feedback collection, surveys |
| 活动管理平台 Event management |
活动报名、签到 Event registration, check-in |
| 即时通讯工具 Messaging services |
与参与者和合作伙伴的日常沟通 Day-to-day communication with participants and partners |
| 社交媒体平台 Social media |
活动宣传和照片分享（仅在获得同意后） Event promotion and photo sharing (only with consent) |
如果上述服务类别发生重大变更，我们会更新本声明。我们绝不会将您的个人信息出售给任何第三方。
If there are material changes to the categories of service providers we use, we will update this Notice. We will never sell your personal information to any third party.
6. 信息的跨境传输
International Data Transfers
我们使用的部分服务可能在英国或欧洲经济区以外运营。在这种情况下，我们会确保有适当的保护措施，例如：
Some of the services we use may operate outside the United Kingdom or European Economic Area. Where this is the case, we ensure appropriate safeguards are in place, such as:
• 该国家已获得英国的「充分性认定」
• 签署了标准合同条款或国际数据传输协议
• 服务提供商参与了经认可的认证机制
• The country has received a UK adequacy decision
• Standard Contractual Clauses or International Data Transfer Agreements are in place
• The provider participates in an approved certification mechanism
7. 我们保留信息多久
How Long We Keep Your Information
7.1 我们只在必要的期限内保留您的信息，之后会安全删除或做匿名化处理。以下是我们的一般保留期限：
We keep your information only for as long as necessary, after which it is securely deleted or anonymised. Our general retention periods are:
| 信息类别Category | 保留期限Retention Period |
|---|---|
| 合同与财务记录 Contractual & financial records |
协议结束或最后一次交易后保留 6 年（符合英国税务和时效法要求） 6 years after the end of the agreement or last transaction (in line with UK tax and limitation requirements) |
| 参与和活动记录 Participation & event records |
项目结束后保留 3 年（用于服务改进和审计） 3 years after the end of the programme (for service improvement and audit) |
| 同意记录 Consent records |
撤回同意后保留 1 年（用于证明我们的合规操作） 1 year after consent is withdrawn (to evidence compliance) |
| 沟通记录 Correspondence |
最后一次联系后保留 3 年 3 years after the last communication |
7.2 在某些特殊情况下（例如正在进行法律程序或监管调查），我们可能需要在上述期限之外继续保留相关信息。
In certain circumstances (e.g. ongoing legal proceedings or regulatory investigations), we may need to retain relevant information beyond the periods stated above.
8. 您享有的权利
Your Rights
根据英国数据保护法律（UK GDPR 及 2018 年数据保护法），您在个人信息方面享有以下权利：
Under UK data protection law (UK GDPR and the Data Protection Act 2018), you have the following rights in relation to your personal information:
8.1 查阅您的信息 (Access)
您可以要求获取一份我们所持有的关于您的信息副本。
You may request a copy of the personal information we hold about you.
8.2 更正不准确的信息 (Rectification)
如果您发现我们持有的信息不准确或不完整，可以要求我们更正。
If you believe our records are inaccurate or incomplete, you may ask us to correct them.
8.3 要求删除 (Erasure)
在某些情况下，您可以要求我们删除您的信息（有时被称为「被遗忘权」）。
In certain circumstances, you may ask us to delete your information (sometimes called the 'right to be forgotten').
8.4 限制使用 (Restriction)
在某些情况下，您可以要求我们暂停或限制对您信息的使用。
In certain circumstances, you may ask us to pause or restrict how we use your information.
8.5 数据转移 (Portability)
在特定条件下，您可以要求我们将您的信息以电子格式提供给您或转移给其他机构。
Under certain conditions, you may ask us to provide your information in an electronic format or transfer it to another organisation.
8.6 提出异议 (Objection)
当我们基于「合法利益」处理您的信息时，您有权提出异议。除非我们有充分的理由，否则我们会停止相关处理。
Where we process your information on the basis of legitimate interests, you have the right to object. We will stop unless we have compelling grounds to continue.
8.7 撤回同意 (Withdrawing consent)
如果某项处理是基于您的同意，您可以随时撤回，不会影响之前处理的合法性。
Where processing is based on your consent, you may withdraw it at any time. This does not affect the lawfulness of any processing carried out before withdrawal.
8.8 不受自动化决策约束 (Automated decision-making)
您有权不受完全由自动化系统做出的、对您有重大影响的决定约束。我们目前不进行此类自动化决策。
You have the right not to be subject to decisions made solely by automated systems that significantly affect you. We do not currently carry out such automated decision-making.
如果您希望行使上述任何权利，请通过下方联系方式与我们联系。我们会在收到请求后一个月内回复您。如果请求比较复杂，我们可能需要延长至三个月，届时会提前告知您。
To exercise any of these rights, please contact us using the details below. We will respond within one month. If your request is complex, we may need up to three months, in which case we will let you know in advance.
9. 如果您有疑虑
If You Have Concerns
9.1 如果您对我们处理信息的方式有任何不满，请先联系我们，我们会尽力解决。
If you are unhappy with the way we handle your information, please contact us first and we will do our best to resolve your concern.
9.2 您也有权向英国信息专员办公室 (ICO) 提出投诉：
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
网址 (Website)：www.ico.org.uk
电话 (Telephone)：0303 123 1113
10. 本声明的更新
Changes to This Notice
10.1 我们可能会不时更新本隐私声明，以反映业务变化或法律要求的调整。如有重大变更，我们会通过邮件或网站通知您。
We may update this Privacy Notice from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by email or via our website.
10.2 本声明的最新版本会发布在我们的网站 beinghome.uk 上。
The most current version of this Notice will always be available at beinghome.uk.
11. 联系我们
Contact Us
如果您对本声明有任何疑问，或希望行使您的权利，欢迎联系我们：
If you have any questions about this Notice or wish to exercise your rights, please get in touch:
Being Commons Ltd
邮箱 (Email)：commons@beinghome.uk
地址 (Address)：71-75 Shelton Street, Covent Garden, London WC2H 9JQ